Your staff want AI help.
Your district needs rules.
We set up both.
For superintendents, principals, and administrators: we put approved AI tools in your staff's hands, write plain-language rules your leadership signs off on, and train every role hands-on. Nothing sensitive goes anywhere it shouldn't.
AI is already in your building. It just isn't yours yet.
Teachers and office staff are already using free AI tools on personal accounts, with no oversight and no record of what went in.
Student and family information must never end up in those tools. Right now, nothing stops it.
The district has no written rule for what's allowed, so every staff member is guessing.
PD days haven't covered AI in any practical way. Staff have heard warnings, not instructions.
The fix isn't banning AI. It's giving staff a safe, approved way to use it.
Three clear lanes, so everyone knows what goes where.
We help your leadership decide what belongs in each lane. Your district approves everything before staff touch it.
Approved assistants
District-approved AI assistants for lesson planning, parent and staff communications, and admin drafts. Non-sensitive information only, and staff know exactly where that line is.
- Lesson plans and classroom materials
- Drafts of newsletters and announcements
- Everyday admin writing
- Clear do's and don'ts for every user
Repeatable workflows
Office work that repeats — newsletters, report drafts, meeting summaries — set up as a consistent process. A staff member reviews every output before it goes anywhere.
- Recurring newsletters and bulletins
- Report and summary drafts
- Meeting notes turned into summaries
- Staff review before anything is shared
Private, policy-aware setup
Anything that touches student records gets a separate, private setup — designed to support your existing privacy policies and the rules that apply to your district. Your counsel approves how it's configured before it's used.
- Student information stays out of public tools
- Designed to support your privacy policies
- Configured around your district's rules
- Reviewed and approved by your counsel
What a staff-training rollout looks like.
“Ridgeline Charter Academy” is a fictional school we use to show the shape of a rollout. The steps below are how we'd take a school from unmanaged AI use to a trained staff with clear rules.
Inventory current AI use
We talk to front office, teachers, and admin to find out which tools people already use and for what. No blame — just an honest picture of where things stand.
Write the do's & don'ts
A plain-language, one-page set of rules: what's allowed, what's never allowed, and where the line is on student and family information. Leadership reviews and approves it before anyone sees it.
Train hands-on, by role
Separate sessions for front office, teachers, and administrators — each built around that role's actual daily work. Staff practice on real tasks, not slides.
Office hours & a named door
Recurring office hours plus one named place to ask "can I use AI for this?" — so nobody has to guess, and edge cases get an answer instead of a workaround.
Ridgeline Charter Academy is fictional. The example shows the shape of a rollout, not a client engagement.
Training is the product.
We don't drop a tool on your staff and leave. The deliverable is a staff that knows what's allowed, knows how to use it, and knows who to ask when they're not sure.
Staff leave with a playbook and confidence — not a tool they're afraid to touch. And leadership keeps approval authority over every rule, every tool, and every change.
What your school keeps
A written playbook
Plain-language rules and role-by-role how-tos your staff can actually follow — approved by your leadership.
Staff who know the line
Every role trained on what's allowed, what isn't, and what to do when a task sits in the gray area.
Leadership in control
Your administrators approve the rules and the tools. Nothing changes without their sign-off.
Give your staff a safe way to use AI.
A 20-minute call. Tell us how your school runs, and we'll outline the rules, tools, and training that fit your district.
NDA-friendly. No obligation. Or email hello@cleverfoxailabs.com